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Bylaws |
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BY- ARTICLE I - NAME The
name of the organization shall be: THE
CENTRAL MISSOURI DART ASSOCIATION “hereafter referred to as CMDA”. ARTICLE II - DEFINITIONS Section 1 - The term
“he/his” shall be used as an androgynous description with no gender implied. Section 2 - Whenever the
word Board is used, it shall mean the offices described in Article VI,
Section 1 Section
3 - Whenever the word Neutral is used, it shall mean a person not involved in
the team, location, or division under discussion. ARTICLE Section
1 - The objectives of the CMDA shall be to promote good sportsmanship and
create an interest in darts as a competitive sport; coordinate the functions
and activities of darts and sanction league play according to Rules in
effect; establish friendly relationships with similar organizations; and
increase its membership by encouraging more people to participate in the game
of Darts. Section
2 - The CMDA shall be a non-profit, non-political and non-sectarian
organization. ARTICLE IV - FEES Section 1 - Membership fees shall be established by the
current Board. Section
2 - The current Board or appointed member shall establish social and
tournament fees as well as raffle fees and prizes. Section
3 - Membership fees shall be applicable to the period established by the
current Board. An applicant shall be
considered to be properly registered when, with in current policies, the
Treasurer and/or Secretary has received his application form and fee. Membership will be valid from the time of
registration to July 31st . Section
4 - Team fee (paid by sponsor) shall be applicable each season. Teams failing to submit fees on or before
the announced time of registration will be subject to sanctions to be
determined by the current Board. ARTICLE V - MEMBERSHIP Section 1 - Membership is
open to anyone who evidences an interest in darts as a sport. Section
2 - A membership may be terminated or restricted by a majority opinion of the
Board if such a member creates disharmony or behaves in a manner which is
prejudicial to order and discipline.
When the Board restricts or terminates a membership, or when the Board
rules on a League play protest may appeal the Board’s decision in such a
matter. The member concerned appeals
to a Committee comprised of at least five neutral captains drawn by lot. Such appeals must be in writing and have
been received by the Secretary no latter than seven days after the Board’s
ruling. The Secretary shall arrange for
a location for such a meeting and notice shall be sent to the neutral
captains within three days of receipt of the appeal. The meeting must take place within 10 days
of receipt of appeal. No further
appeals will be possible. Section 3 - All members listed on team
rosters being submitted must be current CMDA members or be applying for
membership with dues attached. Section 4 - Memberships are non
transferable. The application form
indicates the name of the New Member, and a membership card will be issued to
such person whether or not such person actually plays on a team. All fees are non-refundable for any reason. ARTICLE VI - THE BOARD Section
1 - The Board shall be comprised of the President, Vice-Present, Executive at
Large, Secretary, Treasurer, Newsletter Editor, Tournament Director, ADO
Representative, Scoreboard Editor, Webmaster and One Representative from each
League in play that season. Chairman
of any active committee will be required to attend all Board meetings while
their committee is active. Section
2 - The following Board members shall be elected for a period of one
year: President and Treasurer. The remainder of the Board, i.e.
Vice-President, Executive at Large, Secretary, Newsletter Editor, Tournament
Director, Section
3 - No more than two sponsors shall serve on the Board at one time. EXCEPTION:
Those Board members becoming sponsors after the date of election shall
be permitted to complete their term of office. Section
4 - A Board vacancy must be filled first by the Executive at Large and then
by the Board provided: (a) The proposed member was eligible for office
at the preceding election, (b) A majority of the Board approves the
appointment, ( c) Volunteers are called for via written
notice to each sponsoring establishment, (d)
That the notice called for in (
c) be posted at least 10 days prior to
the date of the Board meeting at which such additions are to be made,
(e) The names of all applicants are
submitted to the Board, and (f) The
vacancies in question were not the result of Recall proceedings authorized
under Article VIII. Section
5 - The Board must meet at least once each month. Meeting dates to be determined by the
Board. Attendance shall be excused if
notice of the meeting is not received at least seven days prior to the
meeting. ARTICLE Section
1 - PRESIDENT: The President shall be
solely responsible for insuring the smooth operation of the CMDA. He shall make all final decisions regarding
policy and action and along with the Treasurer make financial decisions. He shall oversee all committees and
projects. After election, the
President shall have one month to fill his Board of Advisors with at least
these positions: Vice-President,
Executive at Large, Secretary, Tournament Director, Newsletter Editor, ADO
Representative, Scoreboard Editor and Webmaster. He may also add any new positions as he
sees fit. His signature will be one of
the three valid signatures on the checking account. The President must also be bondable; the
expense for this will be covered by the CMDA. Section
2 - VICE-PRESIDENT: The Vice-President
shall assist the President in maintaining the efficiency of the operation,
and in the absence of the President, he shall assume the duties normally
performed by the President. He should
also be the liaison between the CMDA and the sponsors. His signature will be one of the three
valid signatures on the checking account.
The Vice-President must also be bondable; the expense for this will be
covered by the CMDA. Section
3 - EXECUTIVE AT LARGE: Should both the President and Vice-President
take leave of office, the Executive at Large shall assume the duties of the
President with the provisions that he call an ELECTION MEETING within 30 days
of their leaving office. He shall also
fill in any position vacated until suitable replacement is found. Section
4 - SECRETARY: The Secretary’s duties
shall consist of recording the minutes of all meetings and maintain permanent
record of such. He shall maintain a
current up-to-date mailing list of all CMDA members. He shall also issue all new membership
cards. All CMDA correspondence should
be handled by the League Secretary unless otherwise assigned by the
President. Section
5 - TREASURER: The Treasurer will have
custody of all CMDA funds and shall promptly deposit all monies received. He shall be responsible for the collection
of fees. He will be required to submit
a monthly itemized cash statement to the Board. His signature will be one of three valid
signatures on the checking account.
The Treasurer, at the direction of the Board, shall submit the books
for an annual audit at the end of each calendar year. The Treasurer must also be bondable; the
expense for this will be covered by the CMDA. Section
6 - NEWSLETTER EDITOR: The Newsletter
Editor shall be responsible for assembling a competent staff and said staff
shall share the responsibilities of compiling and reporting weekly
results. The newsletter shall publish
announcements of special tournaments being held by sponsoring establishment
provided such tournaments do not conflict with CMDA matches or events. The newsletter shall publish all pertinent
news and announcements relative to the CMDA and its membership. Section
7 - TOURNAMENT DIRECTOR: The
Tournament Director shall be responsible for assembling a competent staff consisting
of a minimum of three people. The
Tournament Director and staff will be responsible for the publicity, set up,
operation and clean up of all CMDA sponsored tournaments. The Tournament Director must also be
bondable; the expense for this will be covered by the CMDA. Section 8 - SCOREBOARD EDITOR: The Scoreboard Editor shall keep League
standings and awards, updated weekly, during all League seasons. It will be the responsibility of the Scoreboard
Editor to make sure a scoreboard is published by Friday following league
night. Section 9 - WEBMASTER: The webmaster duties include:
Section
10 - NO VOTE PROVISO: No Board member
may vote on operational procedures or protests taking place in the division
of a sponsoring establishment in which he plays. Should this PROVISO delete the Board below
a Quorum level, it shall be the responsibility of the senior neutral Board
member to assemble a Quorum from the list of all neutral captains. Section
11 - All checks issued by the CMDA must be signed by the Treasurer and
co-signed by either the President or Vice-President. Section
12 - It will be the Board’s responsibility under the advice of the Treasurer
that a minimum and maximum amount be kept in the bank balance. There will be a review every six months and
at that time a decision will be made by the Board as to what to do with the
excess or how to replenish the depleted amount. ARTICLE VIII - MEETINGS Section
1 - BOARD
MEETINGS: Such meetings shall be comprised of Board
members only. These meetings are open
to the general membership but only Board members my vote or speak. Section
2 - PROTEST MEETINGS: Such meetings
shall be subject to the provisions set forth in those Rules currently in
effect. Section 3 - CAPTAIN’S MEETINGS: Such meeting shall be comprised of the
Board and the captains, or authorized representative, from each registered
team. A minimum of 4 meeting per year
will be conducted. Two during the Fall
Session and two during the Winter Session. Section
4 - GENERAL MEETINGS: A minimum of one
general meeting per year is mandatory.
One such meeting may be for the purpose of elections. Such a meeting must be announced by direct
mail or electronic mail to all sponsoring establishments and captains at
least 30 days prior to the meeting.
Electronic mail is considered sufficient notification for those members
who have a registered email address with the league. Section
5 - RECALL AND SPECIAL MEETINGS: Such
meetings shall be held Subject to the provisions set forth in Article
XIII. A special meeting may be called
for by any member and for a specific purpose only. The specific purpose must be in writing and
witnessed by the signatures of at least one-third of the current
membership. No other business will be
discussed at such a meeting. The Board
must announce the time and place for such a meeting no later than 20 days
from the date of receipt of petition by the Secretary. Interested members in good standing may
attend and participate in the discussion and voting. The NO VOTE PROVISO as described in Article
VII, Section 8, shall apply to those members attending the Special meeting. Section
6 - Unless otherwise specified, all meetings shall be called for at the
discretion of the Board. Section
7 - Persons other than sponsors, using a sponsoring establishment as their
home address, will not be included in any of the mailings decreed by the
Board. Section
8 - It is the responsibility of the member to maintain a current and valid
address and email address with the Secretary.
ARTICLE IX - ELECTIONS Section 1 - Elections shall
take place between the dates of June 1 and June 30 of each year and the newly
elected officers shall take office at the July meeting. Section
2 - Announcements about elections must be sent by mail or electronic
notification to all persons on an active list from the past one year at least
30 days prior to elections. Section
3 - The current President shall call for nominations from the floor for each
elected position. Nominations can be
made by (a) Members nominating another member in which case the nominee must
verbally or in writing agree to be a candidate or (b) Any member wishing to
declare his candidacy for elected office. Section
4 - Separate ballots shall be held for and in the order of President and
Treasurer. Should more than two
candidates be nominated and run for any of the aforementioned offices, the
following shall prevail: (a) Any
candidate receiving at least 50% of the votes cast shall be considered
elected, (b) Should (a) not prevail, there will be a runoff between the two
candidates receiving the highest number of votes on the first ballot. Section 5 - All elections shall be by secret
ballot. It shall be the responsibility
of the Secretary to construct such a ballot. Section 6 – Only members in good standing as
of March 1st are allowed to vote. ARTICLE X - GENERAL Section
1 - These by-laws may be amended provided notice is given per Article VIII,
Section 4. In addition, announcements
of such a meeting shall be included on all applicable preceding “Scoreboards”
and/or “Newsletters.” A 2/3 majority
of all members in attendance shall be required to amend the by-laws. Section
2 - Rules and regulations to supplement these by-laws shall be devised for
the purpose of clarity and uniformity.
Additions and changes to the Rules may be made by the Board and
captains when deemed necessary. ARTICLE XI - CONTRACTS Section
1 - The President shall have the authority to enter into contracts and
agreements in the name of CMDA. Section
2 - The President shall have the authority to enter into contracts and
agreements sanctioned by the Board in the name of CMDA. ARTICLE XII - EXPENSES Section
1 - Any member is to be reimbursed for all legitimate expenses incurred in
the name of the CMDA. Mileage
allowance is to be set at whatever the current federal government allows. Section
2 - All personal expenses are subject to approval of a majority of the Board
members in attendance at a Board meeting.
A sales receipt or voucher will need to be presented for
reimbursement. ARTICLE XIII - RECALL OF BOARD MEMBERS Section
1 - Any Board member may be recalled from office by a 2/3 majority of those
present at a Board, Special, Captains, or General meeting. Members other than Board members may
institute recall under the provision set forth in Article VIII, Section 5. Section
2 - Any Board member recalled by the Board may appeal under the provisions
set forth in Article V, Section 2.
Such appeals must be in writing and received by the Secretary no later
than 7 days after the Board’s recall ruling.
There can be no further appeal. Section
3 - Recall voting shall be done by secret ballot. Section
4 - Should recall take place at a General or Special meeting, it shall be
immediately followed by an election to fill the created vacancy or
vacancies. If the President is
recalled, the office shall be assumed by the Vice-President after which a new
Vice-President shall be elected. If
the successful candidate is a Board member, a subsequent ballot shall be held
to fill the new vacancy. Section
5 - Any Board member who is recalled will not be eligible for office for a
period of three years from date of recall. Section
6 - Should the President be recalled and appeal his case, his duties shall be
assumed by the Vice-President from the date of petition until final
determination is made at a Special meeting.
In the absence of the Vice-President, the duties shall be assumed by
the Executive at Large. ARTICLE XIV - POLICY Section
1 - Policy changes, temporary rulings, and general information may be
announced by the “Scoreboard Editor” as well as on the CMDA Website. These policies will be considered to be in
force immediately. It is the
responsibility of each member to read these announcements. The Captain of each team is responsible for
obtaining information from the Scoreboard Editor when the scoreboard has not
been received. Revision Approved at
General Meeting Retyped |
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